Paper To Digital (Document Scanning)
Document Scanning Service MN
Most businesses today rely on paper documents to run. If your business is one of these, you know that paper management can pose a significant problem.
Paper storage can be expensive. Beyond the cost, paper documents are difficult to organize and maintain. Physically locating pertinent documents can be costly and time-consuming.
Conscientious companies strive to produce less waste. Sustainability is desirable, but productivity can be hindered by the many issues involved with paper storage and management.
But what is the modern company to do, you ask? The answer is simple, switch to a digital document management system.
When you choose a document scanning service, you can’t go wrong with River City Data. If you are looking for the premier document scanning service in Minnesota, look no further.
For the solution to your paper storage needs, consider the move to an online document management system. Let us convert your paper documents into your preferred digital format.
Our facilities can handle very high volumes of paper documents. Through our document scanning service, we will prepare, scan, store, and dispose of your documents to your specifications.
Our highly trained staff will come to you. We will pick up your documents, transport them safely to our facilities. Your records will securely remain in our custody from pickup to scanning and even to the safe destruction of the physical records.
Preparation
The first step for all of our clients is to choose their preferred digital storage system. Once that step is complete, our team of vetted and highly trained staff will begin prepping your documents for digital storage.
One of our knowledgeable professionals will work with your point person to learn the specific needs of your business.
Before we begin scanning, your documents will be reviewed and prepared. We will-
- Purge unwanted pages
- Arrange lead documents
- Fix tears
- Remove paper folds, paper clips, or staples
Once all of your documents meet our high standards, we recheck all documents for accuracy. Only then can scanning begin.
Storage
Save storage space in your office by converting your documents into an electronic format. You will save your company both time and money when you utilize our document scanning services.
When your company can utilize a digital management system, you can effectively reduce your document retrieval time from hours to mere minutes.
Additionally, when you convert and store your data digitally, you will effectively eliminate lost and misplaced documents. Your electronically stored documents will reside in an easily accessible database.
With a quick and simple search, you will be able to access your data. We will convert your files to your own external drive or share them through the document hosting site of your choosing.
Index and Archive
An essential part of the process is the indexing of your digital data. We will tag your digital records with your preferred search terms. Once this process is complete, you will be able to quickly and easily access your data.
Your company must choose how you prefer your data to be archived. We can offer a wide variety of solutions. These include-
- Document hosting
- Cloud storage
- Private drive
If you are looking for the most highly regarded company in Minnesota to provide you with the best document scanning services, look no further than River City Data. We have been in business for over 40 years, and all of our employees face substantial vetting, background checks, and are HIPPA compliant.
Trust us with your data conversion and enjoy smoother operations right away.
