The next time you visit your office basement or storage area, look around at the amount of paper it contains. This area represents your business’s history, its most relevant customer information, and its employee files. Now think about how this area would look if your pipes burst, or if there was a flood.
Not a happy sight, even in your imagination. This is why it’s wise to take precautions to safeguard these records before disaster strikes.
Those boxes, desk files, cabinets, and storage containers hold essential printed information about your business. Tax files, invoices, receipts, medical records for your employees, references, legal documents – you can’t afford to lose any of them.
How much simpler is it to have these files backed up, so that if you lose your paper copies, you can reproduce them quickly and without having to commit hundreds of hours of work time? Keeping these records on a digital system is a practical, low-cost, and safe method of storing this crucial information.
For reasons of convenience, you will want to be able to access your records quickly on a day-to-day basis, especially if you are looking for current information, rather than historical.
The beauty of digitizing your files is that you can also keep records off-site, without taking up much space. Think of how easy it is to transport small, portable USB sticks, hard drives, or have access to external document storage programs rather than having to move boxes of heavy, unwieldy paper files.
We have been in the business of protecting vital business records for over 40 years, so we know what we’re doing. And we use innovative, up-to-date technology to keep your documents safe.
Apart from your business’s physical paper stockpile, that is. Lose the paper and free up space in your office. Back up your files, and make sure that your business’s history is safely preserved by having your data digitized by River City Data, the only data conversion company with secure employees for the absolute safety of your data.