Paper To Digital

Digital Revolution

In today’s climate, businesses are pushed to do more and produce less waste. Companies use more paper and electronic documents than ever before. One way to cut down on paper waste is to make changes to document storage.

Paper storage is costly, difficult to organize, and requires significant maintenance. Finding documents in a room is both expensive and time-consuming. Moving to an online document management system is the solution to the digital revolution that today’s businesses are facing.

Do you have hundreds or even thousands of boxes of documents? River City Data can help your company with large back-scanning conversions.

Our facilities are set up for high volume preparation, scanning, and storage needs. Plus, we come to you and pick up your documents using company-owned trucks and trailers. The records remain in our custody from pickup to scanning, and through document destruction.

Preparation

Once you choose a digital storage system, we at River City Data will start prepping your documents for digital storage.

First, one of our professionals at River City Data will work with you to learn your business’s needs so that we can determine the best practices for indexing and preparing your documents.

Before the scanning can begin, we will review your document files and work with you to purge unwanted pages.

We will arrange lead documents, fix tears, or remove any paper folds. This process can be time-consuming and lead to scanning and indexing errors if not completed correctly. Once your paper docs meet our quality scanning standards, all documents are re-checked for accuracy.

We take on all the organizing and storage so your office can continue to run efficiently and smoothly. You can stop worrying about wasting staff hours searching through data or trying to maintain and organize paper files. Data and conversion are our specialty. We take this task off your to-do list.

Storage

Moving to a digital storage system decreases the need for cumbersome storage cabinets in the office space. Converting your paper into an electronic format can reduce your retrieval time from hours to minutes.

By storing converting and storing your digital files with River City Data, you’ll eliminate lost and misplaced documents. Instead, you will improve time management and reduce expenses by eliminating the need to allocate staff for document storage and retrieval.

Your stored documents live in an easily accessible database where the materials speedy searching by their index. Your digital data is safe with us in secure storage. We can either convert your files to your external drive or share them with document hosting via SSL. Another option we provide is to index and organize your data and uploaded to the cloud.

Security

The security of your documents is paramount at River City Data. You can rest assured that your documents will be stored securely. Our database is available to authorized users only. Your documents are safe with us, here at River City Data each of our employees is vetted for a highly secure process and all have passed background checks.

We are HIPPA certified and we ensure that all of your documents are either destroyed properly or are retained for your personal records.

Accessing your Data

Accessing your data with River City is a breeze. We can provide data access virtually anywhere because of document hosting.

Data Recovery and Backups

All of the office’s documents will be stored in a cloud versus bulky filing cabinets. In the case of a disaster, documents can quickly be restored from a backup.

Our process is simple and effective

  • Prep
    River City Data has a large document preparation facility where we remove unnecessary items from the scanning process, such as staples and post-it notes, repair tears and folds in your documents, and resize your documents. This process prepares them for the scanner.
  • Scan
    Scanning is the process of turning paper into electronic images. River City Data can scan any vital document, from small receipts to large legal papers. Our facility is set up for high volumes of paper records.
  • Index
    Indexing documents is a process where we will tag the digital records with different “search” terms. Each company will use different document indexing methods. Indexing your information is a vital part of the document retention process. We’ll work with you to provide indexing solutions that meet your business’s needs.
  • Archive
    We work with you to determine how best to store your electronic documents. We offer a variety of solutions, document hosting, cloud storage, or uploaded to a private drive.
River City Data
As a Kofax Capture Certified Document Conversion Center and a leading representative of products in the Midwest, River City Data is the Midwest’s premier document management company.

Contact Us

Address : 608 4th Ave SW New London, MN 56273

Email : info@rivercitydata.com

Phone : (320) 334-2875

Toll Free : (877) 723-3181

Get In Touch


Copyright © 2019 River City Data. All Rights Reserved