Creative team putting their hands together

 

Data management is one of the most fundamental components of a successful business. Amazingly, it is also one of the most intimidating decisions a company will have to make. 

You may believe that your company doesn’t need a data management system. River City Data is one of the premier document management companies in the Midwest, and we are here to tell you just how vital services like ours are. Trustworthy companies that convert paper to digital are extremely valuable, we are here to prove it to you.

If you are looking for a company that converts paper to digital, look no further than River City Data. For us, experience and expertise go hand in hand.

Why do I need a document management system?

document management

The data your organization acquires and creates is one of the most valuable resources your company possesses. If you manage that data correctly, your employees will save valuable time and resources when they are required to use that data. 

Organizations generate a staggering amount of data and documents. Those numbers are expected to increase ten-fold by 2025. 

A loss of any of your organization’s carefully collected data can be disastrous for your company. Many businesses that experience high levels of data loss or corruption end up closing their doors for good. 

You can avoid that fate by choosing the right data management firm for your company’s specific needs. 

Why River City Data?

If you are a Twin City or New London based company and you are looking for the right data management services, River City Data is the company for you. We have been a New London staple for over forty years. 

But we don’t stop there; we service companies all over the US. Our biggest clients are a number of municipalities all over the country. We proudly serve courts, county police, hospitals, schools, and so much more. 

One of the reasons we have managed to stay in business so long is our system of values. Our hometown roots and our promise of excellent and timely service have made our name synonymous with quality. 

handshake

The long line of our satisfied customers speaks for itself. We will work with your company to secure the most useful data conversion available. 

We are Kofax capture certified, and we house our own document hosting service. We will use our AMI View, or we can convert your company’s existing ECM software. You will be amazed at how easily your archived data can be accessed when needed. 

When it comes to security, we are second to none. We are the only company that we know of, who vets, fingerprints, and background checks all of our employees. Additionally, everyone we hire is certified by the Bureau of Criminal Apprehension and HIPAA.

We currently scan over 250k documents a week. We will convert your documents and data to the most readily accessible software and storage tools available. We will work with your team to determine the best conversion platform for your individual needs. 

At River City Data, we are known for correcting the mistakes of other companies’ work.  If your company has made the mistake of going with a cheaper company for your document recovery or conversion needs, we can help.  Come to us for the high-quality results that you wanted in the first place.

What services does River City Data offer?

overwhelmed man with too many papers

Document Scanning- Paper to Digital

Paper is hard to keep up with when it is in large quantities. Some companies may have hundreds or even thousands of boxes of documents. If your organization hasn’t backed up all those paper documents and some terrible disaster strikes, you run the risk of losing all of that data.

We will review and index your documents, and each one must be evaluated for tears or folds. They are then checked and re-checked for accuracy. 

Next, we scan all vital documents. Each document is digitally tagged with its own search term. You will have direct input on this tagging process and names used. 

Get ready to throw out all your bulky filing cabinets and all that excess paper. 

Microfilm to Digital Images

microfilm

Microfilm and microfiche are a medium that is slowly dying out. It is also an inefficient way to store data. We will convert both 16 and 35 mm film. We use the highest quality machines to convert your data. 

After we scan your documents, the information or image is indexed and then stored in our document management system, AMI View. 

Document Hosting 

Secure document hosting can be a reality for your organization. We know how to both keep your data safe and secure and provide convenient access to your data whenever you need it. 

We have plentiful storage for a project of any size. Your documents will be in good company because we host documents from an extensive array of organizations and businesses.  

Your data will always remain private and secure with us. 

Document Archives

Are you concerned about the state of your data when you archive it with us? Don’t be; your data will always remain in your ownership. Just because you outsource your data, doesn’t mean it is no longer yours. 

We will store and index your data. You will be able to find and retrieve it whenever you need it. Choose your own software or utilize our AMI View. 

There are no hidden fees; the price is clear and upfront. The ease of access and excellent quality of your data will blow you away. 

E-books Conversion

E-book reader

It’s not as easy as you might think to convert a written manuscript into an e-book. Special software is necessary to ensure a smooth conversion.  We will convert your manuscript into that proper digital form. 

As soon as we finish the conversion, your book will be ready to sell on all of the primary e-book readers. 

Disaster Recovery

Disaster can strike at any time. If you have massive amounts of paper data, your organization is vulnerable to substantial losses. 

We will back up all your valuable data and documentation. Not only will you protect your data, but you will free up valuable space in your office. Rest assured that your data will be safe in our hands.  

When you are ready to implement your own data management system, your only choice is River City Data. We guarantee quality service and incredible results. Contact us today for all your data conversion needs.  

 

Choosing a service for document shredding is an important decision because the integrity of your business rests on your ability to manage and protect your client information. Build trust within your company and with your clients by providing the most secure management of information in partnership with River City Data.

Data protection is an increasing responsibility that your corporation must take seriously. Clients are looking for more than document management – they’re looking for trust.  

Handling sensitive data is a big deal. Whether it’s your own office’s information, or a client’s, it’s essential to be careful when choosing a document shredding service. Your security and privacy are of the utmost importance. Taking the proper steps toward data management protects your clients from fraudulent activities, identity theft, and enhances cybersecurity.

 At River City Data, we are committed to handling your information in a safe, efficient, and cost-effective way. 

As a New London staple for over 40 years, River City Data is a recognized and trusted document management company. From document shredding to analog conversions, we provide privacy, security, and peace of mind for the companies with which we work.

Document Shredding 101: What You Need To Know

With River City Data’s rigorous employment screening, you can trust your information is in safe hands. We’ve been in this business for 40 years because we’re passionate about what we do: protect information. 

 There are many reasons it’s essential to choose the right service for storing, handling, and disposing of your company’s sensitive information. There have even been several scams reported by services that claim to protect your information but are behind potential fraud and identity theft.

 As a business owner, client, or resident, it is crucial to protect your information. Financial information, health information, social security numbers, and credit card accounts are all pieces of highly sensitive data that your company needs to handle with care.

Reasons to protect this information include:

Legal Responsibility

Your clients need to be able to trust their data management company with their sensitive data. In many states, companies have a legal responsibility to protect their customers and their data.

Identity Theft

It reached an all-time high in 2017, with more than 16 million cases reported. Most of this is linked to paper information. Numbers have since gone down as protecting private information becomes a more significant focus. Join the movement to prevent fraudulent activity by choosing a safe and trusted company to protect your company’s data.

Increased Access

The increasing accessibility of information through the internet, social media, and online shopping and banking make it easy to piece together bits of information collected. 

For example, part of a credit card or ATM receipt with a partial account number can be enough for fraud. Even ‘junk mail’ can contain information that is sensitive and could lead to theft or fraud. 

Human Resources documents, health insurance documents, and other account information should also be protected. Bank statements, tax information, and bills are all at-risk information. 

Even receipts can contain sensitive information. 

These risks make a partnership with a trusted service even more critical. Taking steps to ensure safe information handling can secure your company’s productivity and reputation.

Advantages Of Using A Document Shredding Service

Outsourcing your document management needs is both time and cost-effective. It builds trust with employees and clients. It protects your company’s reputation. Effectively protecting sensitive information prevents issues of liability, and saves the time and worry that comes with filing claims and retrieving stolen information. 

There are several advantages to hiring a third party to shred your office documents safely. Some of these include-

Security

Using a document shredding service provides an extra layer of secure data management. Trusting an outside source keeps the data anonymous and confidential.

All River City Data employees have gone through rigorous background and fingerprint tests, along with protection policy training, including HIPAA. 

Value 

Offices spend more than $100 per month on document shredding. Outsourcing your document shredding saves money and time.

Convenience

Storing documents to be shredded takes up a lot of space in your office, as well as posing additional security threats. Storing private paper information in an office increases the risk of a security breach.

Working with a trusted company over time can also help increase the trust between your company and clients. You’ll be able to assure them you trust only the best when it comes to handling sensitive information.

How To Choose A Document Shredding Service

Who do you trust with your most sensitive information? It is vital to use a reputable company that ensures safe storage, shredding, and disposal of your confidential information.

Ask relevant questions, including:

  • Are the employees explicitly trained to handle sensitive documents? You can read more about the rigorous vetting and certification process for all River City Data staff here.
  • What scale projects does the service specialize in? River City Data handles large scale and smaller residential projects.
  • Is the company reputable? Our customer reviews speak for us. 
  • What types of services do they offer? River City Data provides many options for document shredding and conversion. We can also convert your most important information or treasured memories into the digital format of your choice.
  • Is the company responsible for the storage, shredding, and disposal of your documents? Do any other companies come in contact with the information?

Protect your company’s information and reputation by ensuring private information is handled safely and securely. Be a business that your employees and clients can count on to protect their data. 

River City Data offers start-to-finish document storage, shredding, and disposal of your company’s sensitive information. We help you build trust with your clients and safety within your company. 

We’ve been a regional favorite for 40 years, and we service companies from all over the country – partner with us for the safe and secure management of all your sensitive data and documents.

 

Are you thinking of becoming a data entry specialist? Do you have an eye for detail and strive to push yourself to higher and higher standards? Do you have strong computer skills and experience with databases?

If you answered yes to any of these questions, then the field of data entry may be the right one for you. Consider a career as a data entry specialist today.

These days, the one thing that drives almost every business is data. To be successful, offices must have talented data entry specialists to deal with all that data.

The best data entry specialists input data with both speed and accuracy. This accuracy is vital for your team’s ability to access the data and numbers for everyday use. 

At River City Data, we know the importance of a data entry specialist for your company. Let us tell you a bit more about this vital position. 

But what do data entry specialists do?

Data Entry Specialists Job Description

Depending on the level of experience, there are different levels of data entry specialists. There are two primary levels of data entry specialists. The job descriptions are as follows-

Entry-Level Data Specialist

An entry-level position for a data specialist is the base level. Also known as a junior data entry specialist, this introductory-level specialist is responsible for quickly and accurately entering data into the correct database. 

Additionally, the person fulfilling this role may also be responsible for taking orders from customers and entering those orders into a tracking system. 

Senior-Level Data Specialist

As with any job, the higher up the ladder you go, the more responsibilities you will be expected to undertake. The duties of a senior-level data entry specialist include-

  • Responsibility to prioritize and batch information for data entry
  • Complete information analysis for procedures and reports
  • Obtain knowledge and experience in technical material
  • Ability to train and supervise colleagues
  • Enter high volumes of data

Data Entry Specialists Special Skills

There are some critical skills that any level of data entry specialists needs to have. Every data entry specialist needs strong skills in Microsoft Office, particularly Excel and Word. 

Most importantly, though, to be truly successful, a data entry specialist needs excellent typing skills. Each employer will have his or her individual required rates.

Data entry specialists should be able to quickly and accurately transcribe large amounts of data. The most useful data entry specialists will have the ability to manage their time well. They should also possess excellent interpersonal skills.

There are many ways to ensure that you are accurately transcribing the information with which you are presented. When looking for a suitable candidate, check to see if they possess any of these qualities or strategies. 

  • Reading the data multiple times before entering
  • Manually comparing entries against the original before submitting
  • The candidate should be well versed in the most well-known database management systems- Excel and SQL have tools for data validation to help with input

Directly behind the accuracy, the next most important quality of a data entry specialist is the speed at which he or she types. The words per minute, or WPM for short, is the standard metric used by most companies to measure typing speeds.

A reliable data entry specialist should have a WPM of 55 to 80. Additionally, the right candidate should be able to utilize the technique of touch typing. 

Touch typing is the ability to type without looking down at the keyboard. When you learn to touch-type effectively, you can type more quickly. Also, you are better able to catch and fix your errors as you type. You are reading the data as you type it, so mistakes are more prominent. 

How much does a data entry specialist make?

Once again, the amount of money a data entry specialist makes depends on a variety of factors. The salary point for this position ranges from the high $20,000s to the mid $50,000s. 

A data entry specialist who hones his or her skills with continued practice and learning will have more options when it comes to job placement. He or she will be better able to negotiate a higher salary. 

Anyone striving to reach the highest levels of the data entry specialist field should continue to grow and learn with each new position he or she accepts. 

Some More Data Entry Specialist Details

One valuable skill that a good data entry specialist should have is the ability to determine which details are the most important for entry quickly. This data will differ depending on the position and company. 

If you want to become a crucial member of your company, don’t be afraid to ask questions. Familiarize yourself with your company’s policies and values. 

Once you know the ins and outs of your company’s data management system, you should be able to quickly and effectively identify and prioritize the most critical information. That data should be prioritized over other tasks. 

Even the most experienced data entry specialist can get bored doing such repetitive work. The best ones have strategies to help them stay focused. They know they need to maximize their focus to ensure accuracy. 

They make sure to take short, sporadic breaks to stay sharp. Additionally, they may occasionally change the order in which they input different types of entries. 

If you get in too much of a pattern, your brain loses its ability to focus. These sporadic changes force your mind to engage with each new task as it arises. 

Data entry specialists often deal with sensitive or confidential information. The employees at River City Data are thoroughly checked and vetted to ensure they can correctly handle that sensitive information appropriately. 

Data entry is generally a solo exercise. The best data entry specialists should be able to work independently. They should be able to solve most problems that arise, with minimal input from their superiors. 

Data entry specialists perform a vital function in any company’s data management system. If you are a Twin Cities or New London based company, consider River City Data for all your data management needs. Let our experience and expertise work for you. 

hand hold 35mm film

 

Microfilm scanning services are vital in the 21st century. For much of the 20th century, businesses, libraries, banks, and hospitals used microfilm to store large amounts of records. River City Data can help you convert your business’s stash with their microfilm to digital image services.

Before you convert your microfilm, you may be interested to know its history. Where does microfilm originate? What is it made of, and when was it invented?

microfilm bobbin

What is Microfilm?

You or your business, agency, or organization might have a lot of microfilm to convert, but technology changes quickly. You may have never seen microfilm before, or you may wonder what precisely microfilm is.

The answer lies in the two words that make up the name: micro and film. Microfilm is tiny film negatives, around 1/25th of a document’s original size. Specialized equipment allows users to blow up the document on the film negative to a large scale for viewing. 

A Microhistory of Microfilm

Microfilm is like cloud computing’s great-grandfather. Before the cloud, businesses and organizations needed a way to store all their records. Traditional paper filing became too cumbersome for entities that needed to save a lot of information.

microfilm

John Benjamin Dancer invented microfilm in Liverpool, England, in 1839. His family ran an optical shop as the science of daguerreotype photography was emerging. Luckily for history, Dancer was a dabbler who developed a way to shrink images onto film negatives.

Dancer also invented the first way to blow up small images to larger sizes. He figured out a way to make a six-inch daguerreotype of a flea.

René Dagron patented improved, standardized microfilm technology in France in 1859. The timing of this development proved fortunate. The Franco-Prussian War started a few years later in 1870, and folks needed to send information quickly and imperceptibly. 

Obviously, the internet and telephones did not yet exist. The first permanent transatlantic telegraph cable system was only developed a few years earlier in 1866. To get information in and out of Paris, the military dropped carrier pigeons transporting information out of hot air balloons.

Dagron pitched microfilm to the French government as a way to quickly transmit a lot of military information. He proposed that the military attach microfilm documents to the carrier pigeons. The carrier pigeons faced harrowing danger to bring the microfilm into Paris once the Prussians figured out the ruse.

 

Microfilm did not enjoy widespread use until the early 20th century. In 1906 a pair of Belgians- Goldschmidt and Otlet, wrote an essay arguing libraries could save space by using microfilm. 

After Goldschmidt and Otlet gave a demonstration at the 1913 meeting of the American Library Institute, the practice caught on. Within the next couple of decades, microfilm use was widespread among libraries, even the New York Times and Harvard.

man studying microfilm

Microfilming initiatives continue into the present day.

The National Endowment for the Humanities (NEH) still funds microfilming projects. In 1980 the NEH began supporting microfilming of old books whose information was more important than their physical form. This initiative was the Brittle Books Program.

Microfilm vs. Microfiche: What’s the Difference?

Many of us are familiar with microfiche from movies. A hero or heroine in a film has to solve some mystery and goes through old newspapers to find answers. You know the scene: the protagonist labors silently in a dark room. To set the mood, the only light comes from the machine illuminating the concentration on his face.

Is microfiche separate from microfilm? People may be surprised to learn that microfiche is microfilm. The difference is one of format.

Microfilm is a roll of film, which you may be familiar with from traditional cameras and photography. All microfiche is, in essence, is flat microfilm. You may find microfilm rolls in cassettes, cartridges, or reels.

Microfiche can contain fewer documents than microfilm. Their flatness, however, makes them easier to store. 

Now That I Understand More About Microfilm, How Should I Store It?

While microfilm was the most convenient form of document storage for decades, technology has clearly outpaced it. If you want to keep the documents stored on your microfilm but free up space, you need microfilm scanning services.

It is possible to physically preserve microfilm and microfiche. Polyester-based (as opposed to cellulose-based) film correctly stored can last up to 500 years. Correct storage for film means low-humidity, low (but not too low) temperatures can preserve your microfilm and microfiche.

Low-humidity usually means less than 50 percent humidity, and low-temperature is around 70 degrees or lower. Fortunately, microfilm has been polyester-based since the 1970s.

If You Prefer Microfilm Scanning Services to Physical Storage

Data exchange concept between hands of a woman in background

While there are certainly instances where businesses or organizations may still want to physically house microfilm, yours may not. If you can’t or won’t deal with the demands of proper microfilm storage, you need microfilm scanning services. Even if you want to maintain your microfilm physically, digital versions back them up in case of an emergency.

Microfilm scanning services let you preserve the information of the past in an up-to-date format. You need an adaptable scanning service that will allow your record storage to change with the technology of the times.

Currently, the two most widespread digital formats for digitally-scanned documents are PDF and tagged file format (Tiff). The National Archives and Records Administration of the United States endorses Tiff 6 as the standard digital document format. PDFs are gaining acceptance within the record storage space, however.

River City Data for Your Microfilm Scanning Needs

If you are ready to digitize your microfilm, River City Data’s Microfilm to Digital Images service can help. River City Data works with clients to develop a tailored approach to their business or organizational record-storage needs. 

Our user-friendly scanning service creates indexed, searchable digital versions of your old records. We can also preserve old photographs that may be valuable to your organization, or to you personally.

Contact River City Data to begin the process of long-term, secure record preservation. Reach out to our qualified team with your microfilm scanning questions or for information on pricing.